Computers and Writing

Technology has accounted for a variety of changes in our lives. One of these changes is in the way we write. Writing has moved from the manual typewriter to the electric typewriter to the computer, not forgetting the traditional pad and paper.

The effect that word processing programs have had on our writing is remarkable. Our document is complete in record time. Our typing speed has increased and our changes, corrections, and editing techniques are completed in minutes. So how can you maximize the benefit of your computer in writing?

First, know who you are addressing and clearly define your purpose. This will allow you to choose the style and format that will best reflect your objective. Although your content is the focus of your document, presentation is vital. Keep in mind that a small font size can strain the eyes, 10-12 point type is normally the easiest to read. Color and graphics can also enhance your document and emphasize important points, but remember not to overdo it. Overcrowding a page with text and artwork will distract from your message. Make sure to leave plenty of white space on a page.

Once you have designed your style, create a template for repeat use. An easy way to create a template is by opening a document that contains the items you want to reuse. Select save from the file menu. Under the white space for your file name, you will notice another line that reads "Save as file type". Select Template from down arrow off to the side. In Microsoft Word, if you save a template in the Templates folder (c:\Program Files\Microsoft Office\Templates), the template will appear on the General tab when you click New on the File menu. You can use it over and over.

Now, on to the actual writing. This is where your computer isn't much help. It cannot come up with the right sequence of words to create a powerful image. We still must use our own creativity and develop our thoughts.

While you're using that creativity, SAVE. Often. Your work will be stored in memory until you hit that save key. Memory is temporary. Whenever the power goes off or the hardware or software fails your work can vanish. Often, you will lose all the text you have inputted since you have last saved.

If your software fails try hitting the "ESC" key three times or repeat the command that failed. Give the computer a minute to try to clear the error. If that doesn't work, select CNTRL + ALT + DEL simultaneously and wait for a message, when it appears choose End Task. Many times, this will close the program and clear the problem. You'll be returned to Windows and can start again. If that doesn't work it's time for the Shut down!

Lauri is the owner of Wise Owl Opportunities, specializing in computer training for groups, businesses, and individuals. If you have a question or would like assistance, contact her at Lauri@wiseowlops.com.